1-5 July 2019
Congress center Academia
Europe/Bratislava timezone

Data Protection Policy

1. General Regulations

MMCP2019 conference reserves the right to amend the existing data protection regulations in strict accordance with prevailing legal norms at any time.

Your personal details voluntarily submitted in the online forms will be collected, saved and processed in accordance with the most recent legislation on data protection (EU-GDPR 2018).

Registration, abstract submission & hotel booking:

A registration and/or abstract submission to MMCP 2019 is not possible without collecting, saving and processing your personal data. This is solely for the purpose of organising and realising the event. Your data will only be passed on to third parties, who are directly involved in running the event and when the organisational process makes it necessary – in accordance with your bookings (organising hotel, transport companies, travel insurance, etc.).

2. Information Obligation acc. Art 12-14 EU-GDPR (EU-DSGVO)

We would be pleased to provide you with the following information describing the type, purpose and scope of the processing of your personal data.

2.1. Controller & Processor

MMCP2019 Conference,
Laboratory of Information Technologies,
Joint Institute for Nuclear Research,
141980 Dubna, Moscow region, Russia
E-mail: mmcp2019@jinr.ru
The data are collected within the framework of the MMCP 2019 conference

2.2. Purposes of Processing

Depending on the participant status and the bookings of the data subject (see Booking Overview E-Mail), the data is processed for one or more of the purposes listed below.

Processing Purpose Data Categories
Participant Management
(Registration, Hotel Bookings)
name
contact data
address data/invoice data
registration data
travel data (if necessary)
special requirements (sensitive data)
special dietary requirements (sensitive data)
General Organisation /
Accreditation & Compliance
name & city/country
institution/organisation (if necessary)
lecture data (speaker, co-authors, topic, title)
Marketing & Development

name
contact data
photos/films

2.3. Legal Basis for the data processing purposes

Processing Purpose Legal Basis
Participant Management
(Registration, Additional Bookings)
Binding completion of the registration for the participation of the selected event
Consent of the data subject (sensitive data)
Scientific Management &
Coordination Grants and Awards
Binding completion of the abstract submission for the selected event
Acceptance of active participation in the selected event

2.4. Data Storage Period

Sensitive data (special dietary requirements), which are collected with consent of the data subjects, as well as passport data and information submitted for statistical data collection are irrecoverably deleted with the end of the event wrap-up.

Data, s.a. conference timetable, name of presenter, name of talk, or abstract of the talk, which are made available through conference webpage are stored indefinitely. This does not deprive a conference participant of the right to request the conference organizer (by contacting him via e-mail mmcp2019@jinr.ru) to remove this information upon which the conference organizer will remove requested data as soon as possible.